Association of Surgical Technologists

Wisconsin State Assembly

Association of Surgical Technologists
Association of Surgical Technologists

NOMINATIONS

Are you ready to take the leap and become a member of your WIAST Board?
At the October 7,2017 meeting you will be voting for the Office of President, Vice President, Treasurer and two Board positions. The officer positions require that you have been on the Board within five years and have attended the last two WIAST meetings. The two open Board positions require that you are a current CST and have attended the last two WIAST meetings. Interested candidates need to complete a curriculum vitae and consent to serve form found at WI.AST.org under “about us” then “forms. Please email to shannaliebl@yahoo.com before September 5, 2017 to have your name on the ballot.

 

For information regarding the duties of each position, please review the following:

Duties of the President

Definition:  The President shall be the official representative of the State Assembly at all times and places.  He/She shall be responsible in discussions with the State Assembly Board of Directors for the activities of the State Assembly and shall preside at all meetings of the State Assembly, the Annual July Business Meeting and Board of Directors (BOD).

Duties:

  1.  Consult with the Vice-President to determine the appointments of standing committees with approval from the BOD. 
  2. If a vacancy occurs on a committee during the year, reappointment shall be made by the President with input from the Vice-President.  If a vacancy of a chairperson occurs, this appointment will also be made by the President with the consultation of the Vice-President.
  3. Establish and maintain communications with committees (both standing and special) throughout the course of his/her term.
  4. Address problems within the workings of the committees in a professional non-biased manner at all times.  Written documentation of any said incident is imperative.
  5. Submit presidential message for the newsletter in a timely manner.
  6. Maintain regular communication with the BOD through updates submitted for distribution in Board communications.
  7. Work with committee chairpersons to prepare agenda for annual business meetings.
  8. Be an ex-offico member of all committees and chairperson if necessary.
  9. Develop relationships with national headquarters in regard to liaison role to facilitate committee work with national guidelines or Bylaws change or are amended by the AST House of Delegates.
  10. Report to the Board on activities of the committees.
  11. Terminate committee appointments when committee members are nonfunctioning with the approval of the BOD.
  12. Prepare documents for incoming President prior to the Spring/Fall Annual Business Meetings and Elections which indicate the status of all Board and committee activities.
  13. Assist the Vice-President in preparation for the position of the President in case the Vice-President assumes the President role and maintains open communication with the Vice-President on a regular basis.
  14. Is knowledgeable of the AST Policy Manual and AST Bylaws.
  15. Is knowledgeable of the Wisconsin State Assembly of AST, Inc. Policy Manual and Bylaws.
  16. Attend state assembly education workshops as often as possible.
  17. Works to maintain dialogue with other professional organization, i.e. AORN, NNA, etc.
  18. Recognize outstanding achievements among members and those who support the profession.
  19. Recruit qualified candidates to be placed on the annual slate for elected officers.
  20. Maintain open dialogue with the Directors of AST to include the CEO in order to ensure the State Assembly is in compliance with national goals and policies.

 

Duties of the Vice-President

Definition: The Vice-President shall, by active aid to the President, acquaint himself/herself with the duties and responsibilities of the presidency.  Shall perform the duties of the President during his/her absence or inability to serve, and shall perform other duties as delegated to him/her by the BOD.

Duties:

  1.  Assist the President with orientation of newly elected appointed officers and committee members.
  2. Consult with the President regarding the termination of committee appointments when said committees or members are nonfunctioning.
  3. Assist the President with replacements for committees for vacancies during his/her term.
  4. Maintains communication with the President on a regular basis.
  5. Is knowledgeable of current AST Policy Manual and AST Bylaws.
  6. If knowledgeable of current Wisconsin State Assembly of AST, Inc. Policy Manual and Bylaws.
  7. Attend the annual business meeting and one additional state assembly educational workshop annually.
  8. Recognize outstanding achievements among members and those who support the profession.
  9. Recruit qualified candidates to be placed on the annual slate for elected officers.
  10. Attend a parliamentary procedures class.

 

Duties of the Treasurer

Definition:  The treasurer will bear responsibility to assure that all Wisconsin State Assembly funds be collected, safeguarded, disbursed, and accounted for in a manner determined by the BOD pursuant to the Wisconsin State Assembly of AST, Inc. Policy Manual.  He/She shall be chairperson of the Budget and Finance Committee and shall prepare monthly statements for AST and the Wisconsin State Assembly President.  He/She will deliver an annual report to the membership a t the Annual Spring/Fall Business Meeting sand Elections.

Duties:

  1.  Countersign with the President all checks for withdrawal of funds from the saving s and/or checking account of the State Assembly.
  2. Prepare a monthly accounting of beginning balance, disbursements, deposits, and ending balance.  Three copies will be made and signed by the treasurer, one copy for the treasurer’s record, one to be sent to the State Assembly President and one copy to be sent to AST on a semi-annual basis.
  3. Advice the BOD of unbudgeted financial expenditures.
  4. Assist the Education Coordinator with registration of members at continuing education workshops.
  5. If the treasurer must vacate the office before the conclusion of his/her term, a complete financial statement and review must be submitted within thirty (30) days to the BOD and the President before the new officer assumes duties.
  6. Shall prepare State Assembly records for annual audit of all funds to be performed in October of each calendar year.  The BOD will advise the treasurer who will conduct this audit and/or if an individual Certified Public Accountant that will perform the actual audit.
  7. Shall serve as Chairperson of the Budget and Finance Committee.
  8. Shall transfer records and cash on hand within seven (7) days after the end of his/her term to the incoming treasurer.
  9. Attend the annual business meeting and one additional State Assembly educational workshop annually.
  10. Attend a parliamentary procedure class.
  11. Recognize outstanding achievements among members and those who support the profession.
  12. Recruit qualified candidates to be placed on the annual slate for elected officers.

 

Duties of the Secretary

Definition:  The secretary shall maintain a record of the proceedings of the BOD and the Annual Spring/Fall Meetings and Elections.  He/She shall forward to the President for distribution to the BOD and membership all minutes and correspondence related to the State Assembly business.  The President shall distribute the materials at the appropriate time to the appropriate persons.  At all meetings, he/she shall have a copy of the Wisconsin State Assembly of AST, Inc. Policy Manual and Bylaws, a copy of the AST Policy Manual and Bylaws and a copy of Robert’s Rules of Order available for reference.  Ha/She shall perform duties pertaining to his/her office or as delegated to him/her by the President or the BOD. 

Duties:

  1.  Provide a copy of the Board meeting minutes within fourteen (14) days of the meeting to all members of the Board.
  2. Assist with writing motions during the Annual Spring/Fall Meetings and Elections.
  3. Take roll call during the Board meetings.
  4. Present minutes to the membership during the Annual Meetings and Elections.
  5. Be responsible for developing a file system to maintain motions made during the Annual Spring/Fall Meetings and Elections.
  6. Be responsible for developing a file system to maintain all State Assembly records relating to Board meetings, Executive Board meetings, and the Annual Business Meeting sand Elections.
  7. Assist the Education Coordinator with registration of members at all continuing education workshops as needed.
  8. Maintain the permanent record of the State Assembly correspondence that is received from the outgoing secretary until the record is passed to the incoming secretary.
  9. Recognize outstanding achievements among members and those who support the profession.
  10. Recruit qualified candidates to be placed on the annual slate for elected officers.
  11. Attend the annual business meeting and one additional state assembly education workshop annually.

 

Duties of the Board of Directors (BOD)

Definition:  The State Assembly BOD shall consist of the officers and five (5) other elected Directors.

Eligibility of Directors:

  1.  A candidate for the State Assembly BOD shall have been a member for one (1) year immediately preceding nomination and, if elected, shall maintain active status.
  2. The require curriculum vitae and consent to serve and one year of membership in the state assembly are the only eligibility criteria that will be considered by the Credentials Committee.

Term of Office of Directors:

  1.  Directors shall serve for a term of two (2) years until their successors have been elected.
  2. All newly elected Directors shall assume at the close of the business meeting at the Annual Meeting.
  3. No Director may serve more than two (2) full terms in the same office.
  4. Any amount of time served that equals more than half a term shall be considered a full term of office.

Duties of the BOD:

  1.  Read and review the State Assembly’s Bylaws annually and any other materials as directed by AST.
  2. Have the authority to transact business between meetings of the active members.
  3. Formulate policies and procedures to be included in the State Assembly Policy Manual.  No state assembly policy or procedure may supersede or take precedence over the State Assembly Bylaws.
  4. Foster the growth and development of the State Assembly.
  5. Have the authority establish State Assembly BOD standing committees, the composition and duties of which shall be stated in the State Assembly Policy Manual.
  6. Review all committee reports and determine action to be taken.
  7. Submit a written report to the active members for all State Assembly BOD activities.
  8. Authorize the exclusive use of the official insignia of the State Assembly.
  9. Authorize the award of all contracts.
  10. Fulfill any other duties as specified in these Bylaws.